Change of tenant in Erlangen: Tips for a smooth handover

Mastering the challenges of changing tenants

A change of tenant in Erlangen can be a challenge for landlords and tenants alike. A proper handover of the apartment, the correct handling of the deposit and any cosmetic repairs must be carefully planned. If you take the right steps early on, you can avoid unnecessary conflicts and ensure a smooth handover.

Early planning of the change of tenant

A well-planned change of tenant minimizes stress and costs. Important aspects that you should consider:

📌 Observe deadlines: Check the notice periods in the tenancy agreement and legal requirements.
📌 Start looking for a new tenant: The search for a suitable new tenant should start early.
📌 Organize apartment viewings: Arrange appointments with interested parties in good time.
📌 Prepare deposit statement: Check possible damage and settlements for ancillary costs.

💡 Tip: Clarify in advance which repairs or cosmetic repairs must be carried out by the tenant moving out according to the tenancy agreement.

Apartment handover - What to look out for?

A detailed handover protocol protects both tenant and landlord from later disputes.

Checklist for the apartment handover:

✅ Hand over the apartment swept clean: The tenant must leave the apartment clean and tidy.
✅ Handing over the keys: All keys provided (incl. cellar, garage) must be returned.
✅ Take meter readings: Document the current readings for electricity, gas and water.
✅ Create a handover report: Make a note of any defects or damage with photos.
✅ Clarify deposit repayment: Check any outstanding debts or necessary repairs.

💡 Tip: Have both parties sign the handover protocol to avoid disputes later on.

When is the tenant responsible for repairs?

Cosmetic repairs are a frequent point of contention when tenants move out. The following applies here:

🔹 Contractually stipulated renovation obligations: The rental agreement regulates whether and which renovation work the tenant must undertake.
🔹 Normal wear and tear vs. damage: Minor signs of use are permitted, while major damage must be repaired by the tenant.
🔹 Paint the walls or not? If the rental agreement contains a clause stating that the property must be returned in neutral colors, the tenant must paint colored walls white.

💡 Tip: Check whether the renovation clauses in the tenancy agreement are legally permissible. Not every provision is automatically effective.

Finding a new tenant: How do you find the ideal tenant?

A quick change of tenant means fewer vacancies for landlords. You should bear these points in mind:

Tenant audit:

✅ Request proof of income or payslips
✅ Obtain a certificate of no rental debts from the previous landlord
✅ Use SCHUFA information for a credit check

Where can suitable tenants be found?

📍 Online real estate portals
📍 Social networks & regional groups
📍 Recommendations from existing tenants

💡 Tip: A detailed rental offer with photos and a clear description of the apartment attracts more qualified prospective tenants.

Legal aspects of changing tenants in Erlangen

In addition to the pure handover of the apartment, there are legal points that tenants and landlords should consider:

📌 Rental deposit: Must be repaid within a reasonable period of time after acceptance of the apartment, provided there are no outstanding claims.
📌 Service charge statement: After moving out, the service charge statement may still lead to additional claims or repayments.
📌 Tenant re-registration: The new tenant must register with the City of Erlangen within 14 days.

💡 Tip: Have all important agreements confirmed in writing to avoid misunderstandings.

Conclusion: How to ensure a smooth change of tenant

A change of tenant in Erlangen requires careful planning and transparent communication. Landlords benefit from an early search for a new tenant and a structured handover of the apartment. Tenants should take care of their re-registration and proper return of the apartment in good time.

✅ Look for a new tenant early on
✅ Document the handover of the apartment with a protocol
✅ Observe the legal requirements for deposits and billing
✅ Check the tenancy agreement & renovation obligations carefully

💡 Tip: Good communication between tenant and landlord helps to avoid disputes and speed up the switching process.

Frequently asked questions about changing tenants in Erlangen